New Employees

Welcome to the MPCHS community.

We’re delighted that you’ve chosen to join us at Massachusetts College of Pharmacy and Health Sciences. As at any top-tier university, you’ll find a vast array of exciting opportunities as well as a few procedures to learn. After all, each of us was a beginner at MCPHS culture when we started. That’s why we’ve created the New Hire Onboarding Task Checklist just for you.

New Hire Checklist

Pre-Arrival:

Before your first day, register for an account with ADP WorkforceNow to access and complete your Onboarding tasks and new hire paperwork, including the following electronic documents:

Tax Withholding
Direct Deposit
Emergency Contacts
Review and acknowledge Required Notices
Review and acknowledge the Employee Handbook and other University policies

On or before your first day, complete Section One of your Form I-9 upon receiving an email invitation from WorkBright. You can complete this requirement either via a mobile device or a computer.

You will select and upload documents that confirm your citizenship status and sign the form digitally.
In WorkBright, you will be presented with the opportunity to select someone from your personal network (a friend, family member, or colleague) who must be 18 years of age or older to review the original documents in person with you to complete Section Two. This step must be completed no later than three business days after your start date.

To help navigate this process we recommend watching the following videos.

You will receive an email to the personal email you used in your employment application from Help.Desk@mcphs.edu with your MCPHS network account information and a temporary password. If you have not received your MCPHS account letter, check your junk mail first in case it may be there, and if not, please email Help.Desk@mcphs.edu.

Once you receive your MCPHS email credentials, watch for an email in your MCPHS email account from the Help Desk titled “MCPHS ID Photo Submission.” Your MCPHS ID badge photo can only be submitted using the link from the email.
After the ID photo is submitted, create a Help Desk ticket by visiting https://mcphs.service-now.com. You will be notified when your ID badge is ready for pickup. The badge instructions are also included on your account letter.

Review the Intranet: After you receive your MCPHS ID from the Help Desk, you will have access to the University intranet (“My MCPHS”) where you can explore University and departmental information.

Transportation Benefits: Please visit the Transportation Benefits page (requires login using MCPHS ID).

If you require on-campus parking, Complete the parking request form for your campus and return it to the appropriate contact. You will be notified if parking is available. On-campus parking is subject to availability. The cost for parking is subject to change and is deducted from your paycheck on a pre-tax basis, up to IRS limits. The monthly cost is pro-rated for participants in carpools and/or those who park on campus less than 5 days per week.
If you require a monthly MBTA pass, Complete the appropriate MBTA Enrollment Form and return it to payroll@mcphs.edu. Please be advised that the enrollment deadline is the 10th of the month for the following month’s pass. The cost is subject to change and is deducted on a pre-tax and/or post-tax basis, up to IRS limits.

First Day

Ensure you have completed your Form I-9 in WorkBright. If not, this must be completed within 3 days of your hire date. Failure to do so may result in the suspension of your employment.
Visit the Public Safety desk or designated location to pick up your University ID Badge and lanyard.
Benefits Enrollment: If eligible, you have 31 days from your date of hire to enroll in benefits through ADP WorkforceNow. Benefits information is reviewed during New Employee Orientation.
Schedule time and complete the required Compliance Training, Annual Security Awareness Training, and Accessibility Training within your first 30 days of employment. You will receive an email invitation to complete these trainings.
Enroll and update your contact information in the RAVE Campus Emergency Alert System.

First Week

Attend New Employee Orientation: You will receive an Outlook invitation to attend New Employee Orientation. Benefits information is reviewed at this time.
Review and update, if necessary, your Personal Information in ADP WorkforceNow. This includes Pronouns, Preferred Name, and other demographic information.
Meet with your supervisor to discuss your onboarding plan. Review vital information (i.e., job description, department contact names and telephone information, department org chart, department, and the MCPHS mission/vision) that will be helpful during the course of your employment.
Ensure you have completed all of your Onboarding tasks within ADP WorkforceNow. If not, complete them as soon as possible to avoid delays in payroll processing.

First Month

Ensure you have completed the required Compliance Training, Annual Security Awareness Training, and Accessibility Training.
Benefits Enrollment: If eligible, ensure you have completed your Benefits Enrollment within ADP WorkforceNow. You have 31 days from your date of hire to enroll in benefits.

Third Month

Meet with supervisor to assess how you are doing through your first 90 days.
Develop long-term goals that will be used for assessment during the Annual Review Process.